Stop Chasing Receipts, Start Smart Expense Management

Yes, you can automate expense approval workflows to save time and reduce manual effort. You can set up custom approval chains that align with your company structure and let the system automatically route expenses to the right approver based on predefined rules. Approvers receive email notifications for quick action and can even approve multiple expenses in bulk. The software also ensures compliance by flagging any expenses that don’t meet policy guidelines for special review.

Arriba HRMS expense management software makes receipt management and storage effortless. All receipts are stored digitally within the system, and its built-in OCR technology automatically reads receipt details, reducing the need for manual data entry. Users can quickly find receipts using the search function and various criteria. The software also ensures compliance by storing receipts for the required time period, meeting tax and audit requirements.

Once expenses are approved, they are automatically transferred to the payroll system for processing. The software can be set to schedule reimbursements during specific pay cycles, ensuring timely payments. It also handles tax calculations, applying the correct treatments to various types of expenses. Integrated reports provide a clear view of both payroll and expense data for better financial oversight, while reimbursement history is linked to individual employee records for easy reference.

The policy builder allows you to create specific rules for different expense types, departments, or roles, while setting spending limits for various categories. You can define policies for expenses in multiple currencies and easily update them as your business needs change. The software also enables you to communicate current policies directly with employees, ensuring everyone stays informed.